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Is managing your phone calls and seller leads on paper or with Microsoft Excel driving you mad?

If so, then I know exactly where you’re coming from. If you’re like me, you probably started out well, but then as you gained more experience and invested more money into your wholesaling business, you started generating more leads. More leads resulted in more piles of paper, more spreadsheets, and more time spent doing data entry and less time on the phone with sellers.

Eventually, you end up feeling frustrated and overwhelmed because you’re spending too much time searching through piles of paper. This results in less time on the phone with sellers — or even worse, putting a seller on hold while you search through your stack of paper to find seller information. The money is made on the phone talking to sellers.

You know there has to be a solution, but what is it?

With so many software tools on the market, it can be near impossible to separate which tools will work for your business and which tools won’t. That’s why I am here today to share with you some tools to help your business run more smoothly — and to help you reclaim your time.

7 Tools to Help Serious Wholesalers Streamline Their Businesses
Tool #1: Google Voice

If you’re like me, you probably don’t want sellers calling your home or personal cell phone number. Not a problem: Google Voice will provide you with a FREE phone number of your choosing and with an area code you want to operate your business in. I am still using the same cell phone number I was given 11 years ago. But now, after signing up for Google Voice, I am able to choose a phone number local to the market I am operating in.

You can access this free phone number on multiple devices, including your cell phone, your computer, or your tablet. This means that you’ll be able to listen to voicemails, make calls, and check text messages using any of your devices anywhere in the world. Yes, you can make and receive SMS messages using Google Voice right from your computer or tablet. I don’t know about you, but I type a lot faster on a keyboard than I do using my cell phone.

I could go on and on about the benefits of using Google Voice, but I’m trying to spend more time on the phone with sellers. Therefore, if you’re interested in learning more about Google Voice read: Google Voice and Google+ Hangouts: Tips For Using These Free Tools.

Tool #2: Vumber

Correct me if I am wrong, but to my knowledge you can only have one Google Voice number, unless of course you start creating multiple Google Accounts. However, I found a better solution. Introducing Vumber!

For only $9.95 a month, you get two additional U.S. numbers to use for your wholesaling business.

You may ask yourself: why do I need two additional phone numbers? When just starting out, you probably only need one phone number, but if you’re anything like me, you probably have a desire to grow your wholesaling business and do more deals.

Related: 22 Innovative Apps to Streamline Your Business (and Life)

To grow your business, you need to implement multiple marketing strategies and campaigns to generate seller leads. Having additional phone numbers enables you to assign a unique phone number to each specific marketing campaign you implement. In fact, you probably need more than 2 numbers. No problem: just upgrade your account to get access to more phone numbers.

What are the advantages of having multiple phone numbers and using Vumber to streamline your wholesaling business?

Multiple phone numbers make it easier for you to measure the success of your web campaign compared to your direct mail absentee owner campaign, compared to your bandit sign campaign, compared to your D4$ campaign. You get the point.
You don’t have to ask sellers how they found you when they call or leave a voicemail. You’ll already know, and as you read further, you’ll learn that this data will automatically be logged for you.
Vumber will send you an email for every call and voicemail you receive. Therefore, you can automatically input seller lead data into your CRM using the email to app functionality that many CRMs have access to, including Podio.

Which bring me to the next tool I use to streamline my wholesaling business:

Tool #3: Podio

Every serious wholesaler needs a CRM — Customer Relationship Management — app to help keep track of customers. The CRM app that I have chosen to use for my wholesaling business is Podio.

Podio is more than just a CRM app, however. Podio is an all-in one cloud based work collaboration tool that will enable wholesalers such as yourself to seamlessly manage seller leads, a buyers list, appointments, offers, contracts, marketing campaigns, and follow up tasks all from an easy-to-use and intuitive interface. Podio is also highly customizable. You can customize each Podio app to work the way that you work.

Podio’s CRM is organized by what Podio calls “Workspaces.” Below, you can see the Podio Workspace that I have created for my leads. Within the workspace, Podio provides different “Apps” to help me manage my offers, contracts, seller leads, appointments, and campaigns:

Every workspace also features the “Activity App”:

The Activity App in Podio was a game changer for me.

In the past I was always struggling to keep seller information and updates organized on paper or in my Excel spreadsheets. This made follow up extremely difficult. I was always searching through folders or Excel trying to find any notes I may have taken on the seller lead.

In the above screenshot, you can see a partner and I talking about a seller lead right within the Podio interface. No need for us to email back and forth and search through email folders to find our last conversation …read more